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Formal Meeting Minutes


Because ABI board members reside all over the country, it conducts most business via email. To make it possible to follow multiple conversations, each item offered for discussion and voting is given its own Formal Meeting (FM) Number. FMs  for 2011-2013 to present are below.  In 2012, the board opted to change the format of the FM to include the year the discussion/vote took place.

Prior terms are in FM Archives.      


  • FM 12-12: Approval of Formal Meetings 12-6 thru 12-11

    15 Jun 2012 3:35 PM | Marie Littlejohn-Dunn (Administrator)
    Motion

    AAB moved to accept the minutes of the Formal Meetings 12-6 thru 12-11.

    Vote

    Yes: 11

  • FM 12-11: Reimbursement for Flickr Pro

    10 Jun 2012 3:34 PM | Marie Littlejohn-Dunn (Administrator)
    Motion

    MLD moved to be reimbursed for paying the ABI subscription for Flickr Pro which the ABI uses for online photo management and sharing which is $44.95 for a two year period running through June 18, 2014.

    Vote

    Yes: 11

  • FM 12-10: Approval of 2012 Q1 Financials

    07 Jun 2012 3:31 PM | Marie Littlejohn-Dunn (Administrator)
    Motion

    TEL moved that the Q1 information from the ABI Budget & Income report be approved by the Board for posting on the ABI website.


    Vote

    Yes: 11

  • FM 12-9: Approval of Annual Tax Filings

    11 May 2012 3:30 PM | Marie Littlejohn-Dunn (Administrator)
    Motion

    TEL moved to approve annual tax filings. The attached “ABI 2011 IRS Form 990EZ” and "ABI 2011 990EZ Sched O" federal forms have been completed with the ABI's 2011 financial results as contained in the file "ABI Profit & Loss 2011". The attached "ABI 2012 TX Franchise Tax Forms" contains the State of Texas Franchise Tax No Tax Due Information Report and Public Information Report forms to be filed for 2012.

    Vote

    Yes: 11

  • FM 12-8: Approval of ABI Budget 2012-2013

    05 May 2012 3:28 PM | Marie Littlejohn-Dunn (Administrator)
    Motion

    MLD moved to approve ABI's 2-year budget developed by the Finance Committee. The attached "ABI Budget 2012-2013" spreadsheet contains the budget for the 2012-2013 term (as approved by the Finance Committee) along with the budget and actuals for 2010-2011 for comparison purposes. 

    Vote

    Yes: 11

  • FM 12-7: Reimbursement for Postage

    15 Mar 2012 3:25 PM | Marie Littlejohn-Dunn (Administrator)
    Motion

    DRG moved that she be reimbursed $25.06 for mailing Union Bank cashier's check to Treasurer Tom Littlejohn. Account 5230 Postage & Shipping.

    Vote
    Yes: 11

  • FM 12-6: Approval of Formal Meetings 859 and 860 and 12-1 thru 12-5

    15 Mar 2012 3:22 PM | Marie Littlejohn-Dunn (Administrator)
    Motion

    AAB moved to accept the minutes of the Formal Meetings 859 and 860 and 12-1 thru 12-5.

    Vote

    Yes: 11

  • FM 12-5: Reduction in AdBak Fees and Revisions to Renewal Policy

    14 Mar 2012 3:20 PM | Marie Littlejohn-Dunn (Administrator)
    Motion

    Premised on historical data showing a reduction in ABI expenses because of the use of new on-line technologies, MLD moved to reduce AdBak as follows:

    Supporting Member $20 (domestic and int’l) Sustaining Member $40

    Renewal Policy: 1/1 every 2 years.

    Vote:

    Yes: 11

  • FM 12-4: Signature Replacement on Chase Checking Account (Secretary) and transfer of funds from Union Bank Account to Chase Checking Account

    12 Mar 2012 3:18 PM | Marie Littlejohn-Dunn (Administrator)
    Motion

    TEL moved that Andrew Bobb (Secretary) be added as signatory to replace Kim Zinszer (former Secretary) on the ABI checking account at JP Morgan Chase, and for a check for the balance of the funds in the ABI MM account at Union Bank be deposited into the ABI checking account at JP Morgan Chase, and that the Union Bank account be closed.

    Vote

    Yes: 11


  • FM 12-3: Reimbursement for email forwarding service Dyn Services

    01 Mar 2012 3:16 PM | Marie Littlejohn-Dunn (Administrator)
    Motion

    DEK moved to be reimbursed in the amount of $49.95 for one year, through March 6, 2013, of Dyn Email Services. When we moved to Wild Apricot we no longer had email service so found Dyn Services to fill this gap. Receipt is attached to the FM.

    Vote

    Yes-11



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