FM #
Date |
Meeting Summary |
Vote |
13-34
05-07-13 |
Approval of 2012 Federal and State Tax Forms
TEL moved that the 2012 annual tax forms - “ABI 2012 IRS Form 990EZ”, "ABI 2012 990EZ Sched O", "ABI Profit & Loss 2012", and "ABI 2013 TX Franchise Tax Forms" be approved so that they can be filed with the appropriate federal and state agencies. |
Yes: 11 |
13-33
05-06-13 |
Approval of Reimbursement to David and Paula Owen for Reunion Gifts and Ghutras
DRG moved that she be provided with $640.21 to reimburse David and Paula Owen for volunteer gifts and gutras which will be used at the Tucson Reunion. Consistent with past practices the Owens will be reimbursed with a cash payment. |
Yes: 11 |
13-32
05-02-13 |
Approval of Payment for Reunion T Shirts
DKS moved that a check be issued to Arizona Territory Ebroidery and Promos in the amount of $6278.19 for reunion T shirts – check to be mailed to Donna Yiannakakis. |
Yes: 11 |
13-31
05/01/13 |
Approval of Reimbursement for Wufoo Database Upgrade
DEK moved that she be reimbursed in the amount of $14.95 for the one month upgrade of the Wufoo database to enable the Board to build a receipt book which will simplify reconciling the ABI’s books after the reunion. |
Yes: 11 |
13-30
04-30-13 |
Approval of Reimbursement to John Prugh
DRG moved that John Prugh be reimbursed $527.22 for name tag items for the Tucson Reunion. |
Yes: 11 |
13-29
04-29-13 |
Approval of Reimbursement to DRG for Ballot Mailing Postage
DRG moved that she be reimbursed in the amount of $2,670.72 and that Post Haste be paid $1,666.56 for a total paid amount of $4,337.28 for the cost of printing and mailing the ballots for the Board election and bylaw ratification. A portion was put on DRG’s CC, which Post Haste had on file. |
Yes: 11 |
13-28
04-28-13 |
Approval of Reimbursement to Erica
DRG moved that Erica Ryrholm be reimbursed in the amount of $600 for the deposit of 50% due for totes and sports towels for the reunion. |
Yes: 11 |
13-27
04-27-13 |
Approval of Reimbursement to Diana
DRG moved that she be reimbursed in the amount of $392.82 for unexpected customs/broker/duties on the Ghutra hats shipped from Pakistan for the reunion. The amount also includes $6.11 to mail the money order to the broker. |
Yes: 11 |
13-26
04-25-13 |
Approval of Reimbursement to Erica
DRG moved that Erica Ryrholm be reimbursed in the amount of $97.14 for reunion expenses including printing and supplies for the banquet and gift wrapping for sports prizes, volunteer gifts and ABI gifts. |
Yes: 11 |
13-25
04-24-13 |
Approval of Payment to Prickly Pear
DRG moved that a check in the amount of $221.17 be sent to Prickly Pear Promotional Products for reunion goodies, including matches and Napkins. |
Yes: 11 |
13-24
04-23-13 |
Approval of Payment to Desert Photo Booth
DRG moved that $921.00 be paid to Desert Photo Booth for the photo booth at the reunion. The contract requires payment in full prior to the reunion. |
Yes: 11 |
13-23
4-18-13 |
Approval of Reimbursement for Misc. Reunion Related Expenses
MLD moved that she be reimbursed for shipping board games, registration office supplies and leftover gift/door prices that she had stored at her home since the Dallas Reunion to Erica. These expenses totaled $54.77. |
Yes: 11 |
13-22
04-18-13 |
Approval of Bowling Deposit Reimbursement
DKS moved that John Prugh be reimbursed $256.00 for the bowling deposit for the Tucson Reunion. |
Yes: 11 |
13-21
04-17-13 |
Approval of Allocation of ASC Donation
ASC donated $10,000 to the reunion. DRG moved that the donation be used for the Friday Night Opening Reception. |
Yes: 11 |
13-20
04-10-13 |
Approval of Additional ABI Funds (subsidy) for Friday Night Reception
DKS moved that the ABI offer an additional subsidy of up to $10,000 for the opening Friday Night Reception at the Tucson Reunion, which will supplement, if needed, the $17,740 currently budged. This additional subsidy will be used to improve the quality of the food for the event and may not be used in full. |
Yes: 11 |
13-19
04-07-13 |
Approval of Additional ABI Funds for TRC Budget
DRG moved that additional funds ($740 from Raffle Ticket Sales and $500 from an anonymous donation) in the amount of $1240 be given to the TRC to be used specifically for the Friday Night Reception Food. |
Yes: 11 |
13-18
04-07-13 |
Approval of Reimbursement to Colette for TRC Expenses
DRG moved that Colette Philip be reimbursed $356 for payment to RentLaptops.com for registration computer equipment and that a deposit of $302.50 be made out to Chicago Store for garage band equipment for the Tucson Reunion. |
Yes: 11 |
13-17
04-03-13 |
Approval to Propose Modification of Board Term to Membership
DRG moved to propose a ballot measure that would change the end of the Board term from November 1 following the ABI biennial reunion to October 31 following the ABI biennial reunion to clarify when the outgoing Board’s term officially ends. |
Yes: 11 |
13-16
03-30-13 |
Approval of Reimbursement to Erica
DKS moved that Erica Ryrholm be reimbursed in the amount of $39.27 for banquet décor and office supplies for the Tucson Reunion. |
Yes: 10
Abstain: 1
|
13-15
03/23/13 |
Approval of Refunds
DKS moved that Treasurer (TEL) be authorized to issue refunds per the published reunion cancellation refund policy for those that cancel or change their reunion plans. |
Yes: 11 |
13-14
03-19-13 |
Approval of Formal Meetings 12-46 thru 13-13
AAB moved to accept the minutes of the Formal Meetings 12-46 thru 13-13. |
Yes: 11 |
13-13
3/14/13
|
Approval of Reimbursement to Dawn
DEK moved that she be reimbursed a total of $102.28 for the purchase of supplies for the reunion raffle/auction. |
Yes: 11 |
13-12
3/6/13
|
Approval of Final Payment for Ghutra Hats
DRG moved that $3,054.85 be wired to Asghar Ali for items (Gutra hats) to be included in the TR “goodie bags” and for items to be put on sale on the online SUQ for after the reunion. |
Yes: 11 |
13-11
3/5/13
|
Approval of Reimbursement to Hirath
DRG moved to reimburse Hirath $126 for additional reunion lapel pins. The order was increased by 200 additional pins to be put on sale on the online SUQ after the reunion. |
Yes: 11 |
13-10
3/1/13
|
Approval of Reimbursement to Erica
DRG moved that Erica be reimbursed $666.22 for final payment to Southwest Glassware which was charged to her personal CC for items to be purchased for the Tucson Reunion. |
Yes: 11 |
13-9
2/27/13
|
Approval of Reimbursement to Hirath
DRG moved that Hirath be reimbursed in the amount of $774.00 for the purchase of lapel pins for the TR 2013, which he had put on his personal CC. |
Yes: 11 |
13-8
2/25/13
|
Approval of 4th Quarter 2012 Financials
TEL moved that the Board approve the 4th Quarter 2012 ABI financial statements. |
Yes: 11 |
13-7
2/20/13
|
Approval of Reimbursement for Dyn Email Forwarding Service
DEK moved that she be reimbursed in the amount of $49.95 for a one year renewal of Dyn email forwarding service through March 6, 2014. |
Yes: 11 |
13-6
2/11/13
|
Approval of Reimbursement for Wild Apricot Subscription
MLD moved to be reimbursed in the amount of $2160 for the annual subscription to the Wild Apricot online membership software program used by the ABI for the website. |
Yes: 10
Abstain: 1
|
13-5
2/11/13
|
Approval of Deposit to Prickly Pear
DRG moved that a 50% deposit in the amount of $165.70 be sent to Prickly Pear Promotional Products related to the Tucson Reunion 2013. |
Yes: 11 |
13-4
1/19/13
|
Approval of Reimbursement for Postage and Supplies
DRG moved that she be reimbursed in the amount of $17.06 for expenses related to postage for Suq items and card stock paper for use for the Raffle/Auction for TRC. |
Yes: 11 |
13-3
1/15/13
|
Approval of 50% deposit to Southwest Glass
DRG moved that a deposit of $802.89 be sent to Southwest Glassware for items to be purchased for the Tucson Reunion. |
Yes: 11 |
13-2
1/3/13
|
Approval of Wire Transfer to Vendor for Reunion Goodies
The TRC found a vendor that will make gutra baseball caps, visors, and fisherman’s hats. They will be given out in the registration goodie bags, and extras will be sold at the reunion. Any left overs will be sold in the ABI Suq.
The total cost will be $5315 for 1500 items. A 50% down payment is required for the vendor to start production.
DKS moves that $2657.50 be wired to the vendor Asghar Ali.
|
Yes: 11 |
13-1
1/2/13
|
Approval of Reimbursement for Postage
MLD moved that she be reimbursed $51.28 for postage purchased for mailing suq orders and camel-naming contest prize. |
Yes: 11 |
12-46
12/15/12
|
Approval of Formal Meetings 12-40 thru 12-45
AAB moved to accept the minutes of the Formal Meetings 12-40 thru 12-46. |
Yes: 11 |
12-45
12/9/12
|
Approval of 2012 Q3 Financials
TEL moved that the Q3 information from the ABI Budget & Income report be approved by the Board for posting on the ABI website. |
Yes: 11 |
12-44
11/26/12
|
Approval of Reimbursement for Online Suq Expense
MLD moved that she be reimbursed in the amount of $291.71 (order and postage) for ordering ghutra print cases for iPhone 4/4s and iPhone 5 from Vistaprint for sale through the online suq. |
Yes: 11 |
12-43
11/20/12
|
Approval of Down Payment for Game and Juke Box Rental
DKS moved that Eagle Vending be paid in the amount of $100 as a down payment to rent a juke box and game tables for the reunion. Balance due will be $600. |
Yes: 11 |
12-42
11/12/12
|
Approval of Down Payment for Reunion Photo Booth
DKS moved that Desert Photo Booth be paid in the amount of $150 as a down-payment to rent a photo booth for two nights at the Tucson Reunion. Balance due will be $921. |
Yes: 11 |
12-41
10/24/12
|
Approval to Move Additional Funds from ABI Checking Account to Chase Strategic Portfolio
TEL moved that the Board increase the previously approved transfer of ABI Funds (See FM 12-28) from the ABI Chase checking account into the Chase Strategic Portfolio – Conservative Model from $40,000 to $50,000. |
Yes: 11 |
12-40
10/3/12
|
Approval of Formal Meetings 12-24 thru 12-39
AAB moved to accept the minutes of the Formal Meetings 12-24 thru 12-39. |
Yes: 11 |
12-39
09/22/12
|
Approval of Reimbursement for Travel Related Expenses
TEL moved that he be reimbursed in the amount of $54.05 for travel related expenses (mileage to and from NO airport and parking at NO airport) related to attending the Board Meeting. |
Yes: 10
Abstain: 1
|
12-38
09/22/12
|
Approval of Reimbursement for Travel Related Expenses
AAB moved that he be reimbursed in the amount of $53.85 for travel related expenses (mileage to and from residence to IAH and parking at IAH) related to attending the Board Meeting. |
Yes: 11
|
12-37
09/20/12
|
Approval of Minutes for ABI - Tucson Board Meeting
AAB moved that the Minutes of the Board meeting held on September 15, 2012 at the Westin La Paloma Resort and Spa in Tucson, Arizona be accepted and approved. These Minutes include the approval of FMs 12-26 through 12-32 which were passed at the Tucson Board Meeting. |
Yes: 11
|
12-36
09/20/12
|
Approval of Reimbursement for Travel Related Expenses
DEK moved that she be reimbursed in the amount of $138.88 for travel related expenses (car rental in Tucson and shuttle from residence to IAH) related to attending the Board Meeting. |
Yes: 11
|
12-35
09/18/12
|
Approval of Reimbursement for Cocktail Party with TRC
Traditionally the ABI pays for a cocktail party with the Reunion Committee on the Saturday night after the off-year board meeting, which DRG paid for on her CC in the amount of $426.91. DRG moved that she be reimbursed for this expense after she put it on her personal credit card. |
Yes: 11
|
12-34
09/18/12
|
Approval of Reimbursement for Travel Related Expenses
GHT moved that she be reimbursed in the amount of $47.53 for travel related expenses (car rental in Tucson, gas, toll at DFW) related to attending the Board Meeting. |
Yes: 11
|
12-33
09/21/12
|
Approval of Reimbursement for Travel Related Expenses
DRH moved that he be reimbursed in the amount of $112.32 for travel related expenses (mileage to and from HOU, transportation from La Paloma to TUC, and parking at HOU) related to attending the Board Meeting. |
Yes: 10
Abstain: 1
|
12-32
09/15/12
|
Approval of Payment to Philadelphia Indemnity Insurance Company for Board Indemnity Policy
MLD moved that the Treasurer pay the invoice in the amount of $770.00 for the indemnity insurance policy issued by Philadelphia Indemnity Insurance Co. covering the Board members for another two year term. |
Yes: 11
|
12-31
09/15/12
|
Approval of Reimbursement for Travel Related Expenses
DKS moved that she be reimbursed in the amount of $120.99 for travel related expenses (RT mileage from her home to the meeting) to attend the Board Meeting. |
Yes: 11
|
12-30
09/15/12
|
Approval of Reimbursement for the Board Members’ Lunch
MLD moved that DRG be reimbursed in the amount of $174.53 for the Board members’ lunch during the Tucson Off-Year Board Meeting. |
Yes: 11
|
12-29
09/15/12
|
Approval of Abolishing Class Representatives
DRG moved that class representatives be abolished, and with it the Board position responsible for class representatives |
Yes: 11
|
12-28
09/15/12
|
Approval of Moving ABI Funds to Increase Yield
TEL moved that the Board authorize the transfer of $40,000 from the ABI Chase Checking Account in the Chase Strategic Portfolio – Conservative Model, to potentially increase yield subject to revision based upon quarterly reviews on the rate of return. |
Yes: 11
|
12-27
09/15/12
|
Approval of Waiving Registration Fee for Members of TRC
DKS moved that the ABI waive the registration fee for the members of the Tucson Reunion Committee. |
Yes: 10
Abstain: 1
|
12-26
09/15/12
|
Approval of ABI Subsidy to TRC
DKS moved that the ABI provide a subsidy of up to $10,000 from ABI Funds to the Tucson Reunion Committee to use as they deem appropriate. |
Yes: 11
|
12-25
8/11/12
|
Approval of 2011 Q4 Financials
TEL moved that the Q2 information from the ABI Budget & Income report be approved by the Board for posting on the ABI website. |
Yes: 11
|
12-24
8/2/12 |
Approval of Formal Meetings 12-12 thru 12-23
AAB moved to accept the minutes of the Formal Meetings 12-12 thru 12-23 |
Yes: 11
|
12-23
7/21/12 |
Reimbursement for Office Supplies
DKS moved that Erica Ryrholm be reimbursed $10.34 for office supplies to be used by the Tucson Reunion Committee. |
Yes: 10
Abstain: 1
|
12-22
7/19/12 |
Reimbursement for Plane Ticket to Board Meeting
RPW moved that she be reimbursed $495.20 for the purchase of one RT airline ticket for travel from Tulsa to Tucson for the Board Meeting in September, 2012. |
Yes: 11 |
12-21
7/19/12 |
Reimbursement for Plane Ticket to Board Meeting
AEO moved that she be reimbursed $472.20 for the purchase of one RT airline ticket for travel from Boston to Tucson for the Board Meeting in September, 2012. |
Yes: 11 |
12-20
7/15/12 |
Reimbursement for Plane Ticket to Board Meeting
PDM moved that she be reimbursed $269.70 for the purchase of one RT airline ticket for travel from Houston to Tucson for the Board Meeting in September, 2012. |
Yes: 9
Abstain: 2
|
12-19
7/11/12 |
Reimbursement for Plane Ticket to Board Meeting
DRH moved that he be reimbursed $337.70 for the purchase of one RT airline ticket for travel from Houston to Tucson for the Board Meeting in September, 2012. |
Yes: 11 |
12-18
7/7/12 |
Reimbursement for Plane Ticket to Board Meeting
TEL moved that he be reimbursed $393.72 for the purchase of one RT airline ticket for travel from New Orleans to Tucson for the Board Meeting in September, 2012. |
Yes: 11 |
12-17
7/2/12 |
Reimbursement for Plane Ticket to Board Meeting
DRG moved that she be reimbursed $148.60 for the purchase of one RT airline ticket for travel from San Diego to Tucson for the Board Meeting in September, 2012. |
Yes: 11 |
12-16
6/29/12 |
Reimbursement for Plane Ticket to Board Meeting
GHT moved that she be reimbursed $169.60 for the purchase of one RT airline ticket for travel from Dallas to Tucson for the Board Meeting in September, 2012. |
Yes: 11 |
12-15
6/29/12 |
Reimbursement for Plane Ticket to Board Meeting
DEK moved that she be reimbursed $299.70 for the purchase of one RT airline ticket for travel from Houston to Tucson for the Board Meeting in September, 2012. |
Yes: 11 |
12-14
6/26/12 |
Reimbursement for Plane Ticket to Board Meeting
MLD moved that she be reimbursed $583.40 for the purchase of two RT airline tickets, one for her and one for AAB, who was out of town, for travel from Houston to Tucson for the Board Meeting in September, 2012. |
Yes: 11 |
12-13
6/15/12 |
Reimbursement for Network Solutions
DRG moved that she be reimbursed $110.97 for renewing three year subscription to Network Solutions which manages the domain Aramco-Brats.com. |
Yes: 11 |
12-12
6/15/12 |
Approval of Formal Meetings 12-6 thru 12-11
AAB moved to accept the minutes of the Formal Meetings 12-6 thru 12-11. |
Yes: 11 |
12-11
6/10/12 |
Reimbursement for Flickr Pro
MLD moved to be reimbursed for paying the ABI subscription for Flickr Pro which the ABI uses for online photo management and sharing which is $44.95 for a two year period running through June 18, 2014. |
Yes: 11
|
12-10
6/7/12 |
Approval of 2012 Q1 Financials
TEL moved that the Q1 information from the ABI Budget & Income report be approved by the Board for posting on the ABI website. |
Yes: 11
|
12-9
5/11/12 |
Approval of Annual Tax Filings
TEL moved to approve annual tax filings. The attached “ABI 2011 IRS Form 990EZ” and "ABI 2011 990EZ Sched O" federal forms have been completed with the ABI's 2011 financial results as contained in the file "ABI Profit & Loss 2011". The attached "ABI 2012 TX Franchise Tax Forms" contains the State of Texas Franchise Tax No Tax Due Information Report and Public Information Report forms to be filed for 2012. |
Yes: 11
|
12-8
5/5/12 |
Approval of ABI Budget 2012-2013
MLD moved to approve ABI's 2-year budget developed by the Finance Committee. The attached "ABI Budget 2012-2013" spreadsheet contains the budget for the 2012-2013 term (as approved by the Finance Committee) along with the budget and actuals for 2010-2011 for comparison purposes. |
Yes: 11
|
12-7
3/15/12 |
Reimbursement for Postage
DRG moved that she be reimbursed $25.06 for mailing Union Bank cashier's check to Treasurer Tom Littlejohn. Account 5230 Postage & Shipping. |
Yes: 11
|
12-6
3/15/12 |
Approval of Formal Meetings 859 and 860 and 12-1 thru 12-5
AAB moved to accept the minutes of the Formal Meetings 859 and 860 and 12-1 thru 12-5 |
Yes: 11
|
12-5
3/14/12 |
Reduction in AdBak Fees and Revisions to Renewal Policy
Premised on historical data showing a reduction in ABI expenses because of the use of new on-line technologies, MLD moved to reduce AdBak as follows:
Supporting Member $20 (domestic and int’l)
Sustaining Member $40
Renewal Policy: 1/1 every 2 years. |
Yes: 11 |
12-4
3/12/12 |
Signature Replacement on Chase Checking Account (Secretary) and transfer of funds from Union Bank Account to Chase Checking Account
TEL moved that Andrew Bobb (Secretary) be added as signatory to replace Kim Zinszer (former Secretary) on the ABI checking account at JP Morgan Chase, and for a check for the balance of the funds in the ABI MM account at Union Bank be deposited into the ABI checking account at JP Morgan Chase, and that the Union Bank account be closed. |
Yes: 11 |
12-3
3/1/12 |
Reimbursement for email forwarding service Dyn Services
DEK moved to be reimbursed in the amount of $49.95 for one year, through March 6, 2013, of Dyn Email Services. When we moved to Wild Apricot we no longer had email service so found Dyn Services to fill this gap. Receipt is attached to the FM. |
Yes: 11 |
12-2
2/15/12 |
Reimbursement for Wild Apricot ABI Website subscription
MLD moved to be reimbursed in the amount of $2160 for the ABI’s subscription for the Wild Apricot web hosting software which runs the ABI’s website. Receipt is attached to the FM. |
Yes: 11 |
12-1
2/10/12 |
Approval of 2011 Q4 Financials
TEL moved that the Q4 information from the ABI Budget & Income report be approved by the Board for posting on the ABI website |
Yes: 11
Board decided to change FM numbering system to year and sequence within that year
|
860
12/9/11 |
Approval of FMs 855 to 858
AAB moved to accept the minutes of the Formal Meetings 855 – 858 |
Yes: 11 |
|
859
12/8/11
|
Reimbursement for Printing Expenses
DRG moved to reimburse former board member Mike Simms for printing costs associated with printing the Spring 2009 Newsletter and the Election Ballots for the May 2011 Election for the Board for the 2012-2013 term. He did not seek either of these expenses prior to the end of his term as Publications Director. The Newsletter printing expenses were $2,082.56 and the ballot printing expenses were $807.19. Receipts for the printing expenses are attached to the FM. |
Yes: 11 |
858
11/14/11 |
Reimbursement for Christmas Wreaths
Diana Ryrholm Geerdes moved to be reimbursed in the amount of $138.85 for Christmas Wreaths that were sent to former Board Members Zinszer, Simms and Williams. This is an ABI tradition to send out these wreaths at Christmas to former Board Members.
|
Yes: 10
Abstain: 1 |
857
11/8/11 |
Approval of FMs 852 to 854
Andrew moved to accept the minutes of the Formal Meetings 852 – 854
|
Yes:8
Only Members of the Board for the month of October voted, since these were October FMs. |
856
11/1/11 |
Appointment of Directors for 2011-2013 Term
Marie moved to nominate the following individuals to be Directors on the Board for the designated positions:
Diane Knipfel-Singluff (AB75) / Reunion Oversight Director
Gina Hess-Tanner (AB76) / Publications Director
Dawn Kolb (DH92) / Website Director
Duane Hopple (RT79) / Database Director
Robin Payne White (DH59) / Class Representative Director
Diana Ryrholm-Geerdes (RT62) DAL-Contracts
Annie Oskam (DH74) DAL-Nominations
|
Yes:4
Per the bylaws, only elected Board Members voted |
855
11/1/11 |
Appointment of Secretary for 2011-2013 Term
Marie moved to nominate Andrew Bobb to be Secretary of the Board for the 2011-2013 term because Secretary Elect Erica Ryrholm became ineligible to serve on the Board when she opted to chair the 2013 reunion in Tucson.
|
Yes:3
Per the bylaws, only elected Board Members voted |
